Stakeholders: When in Doubt, DO NOT Leave Them Out

Here is a list of secondary, part-time stakeholders who may play a role in an IT project. These stakeholders are typically not directly involved in the day-to-day activities but contribute or influence the project in specific ways:

1. Business Stakeholders

  • Marketing Team: Provides input on branding, user experience, or customer-facing aspects of the project.

  • Sales Team: Offers feedback on how the project aligns with sales strategies or customer needs.

  • End-User Representatives: Part-time participants who provide insights or feedback on the usability and functionality of the system.

  • Customer Support Representatives: Share insights on common customer issues that the IT solution could address.

2. Support Functions

  • Legal/Compliance Experts: Ensure the project adheres to relevant regulations, contracts, or policies.

  • HR Representatives: Provide guidance if the project involves organizational change or training.

  • Procurement Specialists: Assist with vendor selection, contracts, or purchase agreements for IT tools and services.

  • Finance/Accounting Team: Reviews budgets, approves financial resources, or tracks project expenses.

3. IT-Adjacent Stakeholders

  • Infrastructure or Operations Team: Provides input on hardware, network requirements, or system compatibility.

  • Cybersecurity Team: Reviews the project for security risks, compliance, or vulnerability concerns.

  • Data Analysts: Help ensure data integration, reporting, or analytics features meet organizational needs.

  • Quality Assurance/Testers (External): Support testing efforts part-time, especially during specific testing phases.

4. External Contributors

  • Vendors or Suppliers: Provide services, tools, or technology components critical to the project.

  • External Consultants: Offer specialized expertise in IT, strategy, or project management.

  • Regulatory Authorities: Occasionally consulted to ensure compliance with industry standards or laws.

5. Organizational Leadership

  • Advisory Boards or Committees: Offer high-level guidance or governance oversight.

  • C-Suite Executives (e.g., CIO, CTO): Provide strategic alignment and occasional input without being directly involved daily.

6. Training and Change Management Stakeholders

  • Training Specialists: Develop and deliver training for users impacted by the project.

  • Change Management Team: Ensure smooth transitions and adoption of the new system.

7. Project Sponsors' Delegates

  • Secondary Decision-Makers: Individuals delegated by the primary sponsor to handle specific project decisions part-time.

These stakeholders might not be fully dedicated to the project, but their expertise, approval, or feedback is crucial at various stages. It's essential to keep them informed and engaged at the right moments through targeted communication and updates.

⭐️⭐️⭐️⭐️⭐️

🌟 PMCerts4U.com 🌟

WANT MORE LIKE THIS? FOLLOW ME --> https://lnkd.in/gUMNgNwv

⭐️⭐️⭐️⭐️⭐️